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The event of your dreams awaits at the East Texas Arboretum!
Affordable indoor and outdoor rental spaces are available. Tables and chairs, arranged to your liking, are available. Contact us to book your complimentary walk-through today, and read our FAQ below for more information. Looking for a venue for a quinceañera, graduation party, birthday party, or shower? We've got you covered. The arboretum has multiple outdoor pavilions for rent, along with indoor spaces accommodating up to 100 guests. |
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Frequently Asked Questions
How much is due at the time of booking?
Are there any other fees associated with the venue cost?
What kind of payment options do you have available?
When is the final payment due?
How do I book?
Does the Arboretum have any scheduled or expected construction projects going on that might affect the venue space during the event?
Do you offer a rain plan for ceremony-only locations?
Do any of the locations come with a tent?
What is your guest admission policy?
Can I extend my setup and/or teardown time for my event?
Do you have a noise ordinance policy?
Do you provide time for a rehearsal?
Can I store/drop off items for my event a couple days before my event or pick them up the day after my event?
What kind of items can I use for my send-off?
Is parking included in the rental cost?
What if I want to reschedule our event?
- 50% of the contract.
- The 50% deposit amount is built into the rental cost. A separate, fully refundable deposit of $300 is required for any damages that occur. After the event, if no damages have occurred, the deposit of $300 is returned.
Are there any other fees associated with the venue cost?
- We are a non-profit, so we do not charge tax and do not have admin fees or service charges.
- If your event goes beyond your contracted rental time, you will incur an overtime charge of $100 or more, to cover staffing fees.
What kind of payment options do you have available?
- Payments may be made by credit card, cash, or mailing in a check. We will not take payments out of your account automatically; you must provide the credit card number each time.
- Checks may be mailed to:
East Texas Arboretum
1601 Patterson Rd.
Athens, TX 75751
When is the final payment due?
- Final venue payments are due two weeks prior to your event date.
- Any additional add-ons or rentals must be arranged no later than 30 days before your event.
How do I book?
- Once you are ready to book, all we need is some information to make your contract. We will then send you your contract and payment form to confirm the booking. Once we have these two items back, your event will be fully booked.
- Call the office at (903) 675-5630 or email [email protected]
Does the Arboretum have any scheduled or expected construction projects going on that might affect the venue space during the event?
- Maintenance and/or construction may be needed for the upkeep of the venue or garden. Most instances are planned in advance and if needed, we notify a client that their event may be affected by this.
- Fountains and water features on the property are all subject to mechanical breakdown at any given time. ETABS will not refund for gardens whose fountains or water features are unusable due to repair or maintenance needs. A comparable relocation may be considered if needed.
Do you offer a rain plan for ceremony-only locations?
- It’s always a good idea to have a back-up rain plan in case of poor weather.
- The East Texas Arboretum is unable to provide a rain backup for ceremony-only locations.
- If one of the covered event spaces is not being used at the time of the event, we can use one of these as a rain plan; subject to availability of space.
Do any of the locations come with a tent?
- All outdoor locations come as they are. Tents are allowed to be brought in, just make sure that any necessary permits are provided at least 30 days in advance.
What is your guest admission policy?
- Guest admission for your specified rental time and location is included in rental cost. Exploration of the greater gardens and trails does require daily admission, which can be accounted for at a reduced price if paid two weeks prior to your event. All guests must check in at the office.
Can I extend my setup and/or teardown time for my event?
- It is subject to availability, but yes, you can. The cost would be $100 for any additional hour.
Do you have a noise ordinance policy?
- Amplified music may not be played after 9:00pm in accordance to City of Athens noise ordinance.
- Amplified music may be played inside only until 11pm in the Woman’s building. All events must end by 11pm at the latest.
- Daytime garden events must use non-amplified music.
- All outdoor evening amplified music must end at 9:00pm, as required by City of Athens Ordinance. No exceptions.
Do you provide time for a rehearsal?
- Rehearsal is by availability and free of charge with advanced notice.
Can I store/drop off items for my event a couple days before my event or pick them up the day after my event?
- Unfortunately, we are unable to store items in our venues overnight. All items must be brought in during your venue rental time.
What kind of items can I use for my send-off?
- Since we are a botanical garden, bird seed, rice, paper confetti and other non-natural items cannot be used for decoration or used for tossing at the send off.
- We have used real flower petals (have to be real and white or ivory only), bubbles, biodegradable confetti, etc.
- Any flame elements (sparklers, candles, etc.) must have prior approval with a submitted fire safety plan. Failure to do so will forfeit your security deposit and possible additional charges.
Is parking included in the rental cost?
- Yes, it is. You and your guests will not have to pay to park; they just need to check in under your event name to get through the welcome center.
What if I want to reschedule our event?
- Rescheduling within 30 days will require an additional fee.
- If ETABS requires a fee, no rescheduling fee will be required.
